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Ethical Standards and Procedures | The Journal of Tepecik Education and Research Hospital
Ethical Standards and Procedures
For Editors
- To act in a balanced, objective and fair way while
carrying out their expected duties, without discrimination on grounds of
gender, sexual orientation, religious or political beliefs, ethnic or
geographical origin of the authors.
- To handle submissions for sponsored supplements or
special issues in the same way as other submissions, so that articles are
considered and accepted solely on their academic merit and without
commercial influence.
- To adopt and follow reasonable procedures in the
event of complaints of an ethical or conflict nature, in accordance with the
policies and procedures of the Society where appropriate. To give authors a
reasonable opportunity to respond to any complaints. All complaints should
be investigated no matter when the original publication was approved.
Documentation associated with any such complaints should be retained.
For Reviewers
- To contribute to the decision-making process, and to
assist in improving the quality of the published paper by reviewing the
manuscript objectively, in a timely manner
- To maintain the confidentiality of any information
supplied by the editor or author. To not retain or copy the manuscript.
- To alert the editor to any published or submitted
content that is substantially similar to that under review.
- To be aware of any potential conflicts of interest
(financial, institutional, collaborative or other relationships between the
reviewer and author) and to alert the editor to these, if necessary
withdrawing their services for that manuscript.
For Authors
- To maintain accurate records of data associated with
their submitted manuscript, and to supply or provide access to these data,
on reasonable request. Where appropriate and where allowed by employer,
funding body and others who might have an interest, to deposit data in a
suitable repository or storage location, for sharing and further use by
others.
- To confirm/assert that the manuscript as submitted
is not under consideration or accepted for publication elsewhere. Where
portions of the content overlap with published or submitted content, to
acknowledge and cite those sources. Additionally, to provide the editor with
a copy of any submitted manuscript that might contain overlapping or closely
related content.
- To confirm that all the work in the submitted
manuscript is original and to acknowledge and cite content reproduced from
other sources. To obtain permission to reproduce any content from other
sources.
- Authors should ensure that any studies involving
human or animal subjects conform to national, local and institutional laws
and requirements (e.g.
WMA Declaration of Helsinki, NIH Policy on Use of laboratory Animals, EU
Directive on Use of Animals) and confirm that approval has been sought and
obtained where appropriate. Authors should obtain express permission from
human subjects and respect their privacy.
- To declare any potential conflicts of interest (e.g.
where the author has a competing interest (real or apparent) that could be
considered or viewed as exerting an undue influence on his or her duties at
any stage during the publication process).
- To notify promptly the journal editor or publisher
if a significant error in their publication is identified. To cooperate with
the editor and publisher to publish an erratum, addendum, corrigendum
notice, or to retract the paper, where this is deemed necessary.
For Publisher or Hospital
- Tepecik Education and Research Hospital on behalf of which
it publishes shall ensure that good practice is maintained to the standards
outlined above.
- More detailed ethical procedures will be set out and
brought to the attention of Journal editors and editorial boards.
PROCEDURES FOR DEALING WITH UNETHICAL BEHAVIOUR
Identification of unethical behaviour
- Misconduct and unethical behaviour may be identified and brought to
the attention of the editor and publisher at any time, by anyone.
- Misconduct and unethical behaviour may include, but need not be limited to,
examples as outlined above.
- Whoever informs the editor or publisher of such conduct should provide
sufficient information and evidence in order for an investigation to be
initiated. All allegations should be taken seriously and treated in the same
way, until a successful decision or conclusion is reached.
Investigation
- An initial decision should be taken by the editor,
who should consult with or seek advice from the publisher, if appropriate.
- Evidence should be gathered, while avoiding
spreading any allegations beyond those who need to know.
Minor breaches
- Minor misconduct might be dealt with without the
need to consult more widely. In any event, the author should be given the
opportunity to respond to any allegations.
Serious breaches
- Serious misconduct might require that the employers
of the accused be notified. The editor, in consultation with the publisher
or Hospital as appropriate, should make the decision whether or not to
involve the employers, either by examining the available evidence themselves
or by further consultation with a limited number of experts.
Outcomes (in increasing order of severity; may be applied
separately or in conjunction)
- Informing or educating the author or reviewer where
there appears to be a misunderstanding or misapplication of acceptable
standards.
- A more strongly worded letter to the author or
reviewer covering the misconduct and as a warning to future behaviour.
- Publication of a formal notice detailing the
misconduct.
- Publication of an editorial detailing the
misconduct.
- A formal letter to the head of the author’s or
reviewer’s department or funding agency.
- Formal retraction or withdrawal of a publication
from the journal, in conjunction with informing the head of the author or
reviewer’s department, Abstracting & Indexing services and the readership of
the publication.
- Imposition of a formal embargo on contributions from
an individual for a defined period.
- Reporting the case and outcome to a professional
organisation or higher authority for further investigation and action.
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